Accident Reporting Procedure

Purpose

This procedure sets out how Towerblock Radio CIC reports and records accidents, ensuring compliance with RIDDOR and supporting injury prevention.

Scope

This procedure applies to all accidents that occur during Towerblock Radio CIC activity, involving staff, volunteers, participants, visitors or the public.

Definitions

• Accident means an unplanned event that results in injury, ill health or damage.
• RIDDOR means the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013.
• Reportable injury means an injury that must be reported to the HSE under RIDDOR.

Responsibilities

The board reviews accident reports. The Operations Lead manages accident reporting and investigation. All staff and volunteers report accidents promptly.

Policy Statement

Towerblock Radio CIC records all accidents, reports reportable injuries to the HSE under RIDDOR, and uses accident data to prevent recurrence.

Detailed Procedures

What to report

All accidents must be recorded in the accident book, including:

• Minor injuries (cuts, bruises, sprains).
• More serious injuries (fractures, burns, concussions).
• Occupational illnesses.
• Dangerous occurrences (near misses with serious potential).

Accident book

The accident book records:

• Date and time of the accident.
• Name of the person injured.
• Description of the accident.
• Nature of the injury.
• Location.
• Immediate action taken (e.g. first aid).
• Name of the person reporting.
• Witnesses.

RIDDOR reporting

The following must be reported to the HSE under RIDDOR:

• Deaths.
• Specified injuries (e.g. fractures, amputations, serious burns, loss of consciousness).
• Over-7-day injuries (incapacitation for more than 7 consecutive days).
• Occupational diseases.
• Dangerous occurrences.
• Non-fatal injuries to non-workers (members of the public) taken to hospital.

RIDDOR reports must be made within 10 days (15 days for over-7-day injuries).

Investigation

• All accidents are reviewed by the Operations Lead.
• Serious accidents are investigated to identify the root cause.
• Recommendations for preventing recurrence are made.
• Risk assessments are updated where needed.

First aid

• First aid should be administered promptly.
• First aid kits must be available.
• The name of the first aider (if any) should be recorded.

Insurance

• Accidents involving injury to staff, volunteers or the public should be reported to the insurer.
• Records should be retained for insurance purposes.

Reporting Process

The Operations Lead reports accidents to the board. RIDDOR-reportable accidents are reported immediately.

Compliance Requirements

• Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR).
• Health and Safety at Work etc. Act 1974.
• Social Security (Claims and Payments) Regulations 1979 (accident book).

Monitoring

The board reviews accident data and trends annually.

Review Cycle

This procedure shall be reviewed annually.

Version Number

Version 1.0

Approval Section

Approved by: Towerblock Radio CIC Board Date: July 2026 Next review: July 2027

Related Policies

• Incident Reporting Procedure
• Health and Safety Policy
• First Aid Procedure
• Event Safety Policy

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/policies/accident-reporting-procedure

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Accident Reporting Procedure | Towerblock Radio

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Towerblock Radio CIC's accident reporting procedure covering accident book recording, RIDDOR reporting, investigation, first aid and insurance for workplace and event accidents.

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