Acceptable Use Policy

Purpose

This policy sets out the rules for using Towerblock Radio CIC's IT systems, networks, devices and digital services, ensuring security, legality and appropriate use.

Scope

This policy applies to all directors, staff, volunteers, contractors, DJs, presenters and anyone who uses Towerblock Radio CIC's IT systems or digital services.

Definitions

• IT systems means all computers, devices, networks, software, email, cloud services and digital platforms used by Towerblock Radio CIC.
• User means any person who accesses or uses Towerblock Radio CIC's IT systems.
• Acceptable use means use that is lawful, appropriate, secure and consistent with the organisation's policies and purposes.

Responsibilities

The board approves the acceptable use policy. The Operations Lead manages IT systems. All users follow the policy.

Policy Statement

Towerblock Radio CIC provides IT systems to support its activities. Users must use these systems responsibly, lawfully and securely, in accordance with this policy and all related policies.

Detailed Procedures

Acceptable use

Users may use IT systems for:

• Work-related activity that supports Towerblock Radio CIC's mission.
• Communication related to Towerblock Radio CIC activity.
• Research and information gathering.
• Creating, editing and sharing content for Towerblock Radio CIC.
• Personal use that is minimal, reasonable and does not interfere with work.

Unacceptable use

Users must not:

• Access or attempt to access unauthorised systems or data.
• Share passwords or access credentials.
• Install unauthorised software.
• Download or share illegal, offensive or copyrighted material.
• Use IT systems for personal gain, commercial activity or political campaigning.
• Use IT systems to harass, bully or discriminate.
• Send spam or chain emails.
• Connect personal devices to the network without authorisation.
• Use IT systems in a way that could damage the organisation's reputation.
• Attempt to bypass security controls.

Email

• Email is provided for Towerblock Radio CIC purposes.
• Users must not send offensive, harassing or illegal content.
• Users must not use Towerblock Radio CIC email for personal commercial activity.
• Users should be cautious of phishing and suspicious emails.

Internet use

• Internet access is provided for work-related purposes.
• Users must not access illegal or offensive websites.
• Downloads should be scanned for malware.
• Users must not bypass content filters.

Social media

• Social media use on behalf of Towerblock Radio CIC must follow the Social Media Policy.
• Personal social media use on Towerblock Radio CIC devices should be minimal.

Software and licensing

• Only licensed software may be installed.
• Software installation requires authorisation from the Operations Lead.
• Users must not copy or distribute unlicensed software.

Data protection

• Users must follow the Privacy Policy and Information Security Policy.
• Personal data must only be accessed for legitimate purposes.
• Personal data must not be shared with unauthorised people.

Monitoring

• Towerblock Radio CIC may monitor IT system use for security and compliance purposes.
• Users are informed that monitoring may occur.
• Monitoring is conducted in accordance with UK GDPR.

Breaches

Breaches of this policy may result in:

• Withdrawal of IT access.
• Disciplinary action.
• Termination of employment or volunteer arrangement.
• Referral to external authorities where illegal activity is involved.

Reporting Process

Suspected breaches should be reported to the Operations Lead or via the Whistleblowing Policy.

Compliance Requirements

• Computer Misuse Act 1990.
• UK GDPR and Data Protection Act 2018.
• Copyright, Designs and Patents Act 1988.
• Malicious Communications Act 1988.

Monitoring

The Operations Lead monitors IT system use and compliance. The board reviews compliance annually.

Review Cycle

This policy shall be reviewed annually.

Version Number

Version 1.0

Approval Section

Approved by: Towerblock Radio CIC Board Date: July 2026 Next review: July 2027

Related Policies

• Information Security Policy
• Cyber Security Policy
• Social Media Policy
• Privacy Policy

Website URL slug

/policies/acceptable-use-policy

Meta Title

Acceptable Use Policy | Towerblock Radio

Meta Description

Towerblock Radio CIC's acceptable use policy covering rules for using IT systems, email, internet, social media, software licensing, data protection and monitoring.

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