Recording and Archive Policy

Purpose

This policy sets out how Towerblock Radio CIC records, stores, manages and uses broadcast recordings and archive material.

Scope

This policy applies to all broadcast recordings, show archives, mixes, interviews and archive content created by or held by Towerblock Radio CIC.

Definitions

• Recording means any audio or video capture of a broadcast or event.
• Archive means the collection of recordings held by Towerblock Radio CIC for historical, cultural or reuse purposes.
• Heritage material means archive content of cultural or historical significance.

Responsibilities

The board approves the recording and archive policy. The Operations Lead manages recording systems. The Programming Lead manages archive content.

Policy Statement

Towerblock Radio CIC records, preserves and manages broadcast content to document underground music culture, provide archive resources, and support the organisation's heritage mission, while respecting copyright and rights.

Detailed Procedures

Recording

• Live broadcasts may be recorded automatically.
• Presenters should be informed that broadcasts are recorded.
• Recording quality should meet broadcast standards.
• Recordings should be tagged with metadata (date, show, DJ, tracklist).

Storage

• Recordings are stored securely in approved systems.
• Recordings are backed up in accordance with the Disaster Recovery Policy.
• Access to recordings is restricted to authorised personnel.
• Recordings are retained in accordance with the Document Retention Policy.

Copyright and rights

• Recordings may contain music subject to PRS and PPL licensing.
• Recordings should not be published or distributed without confirming copyright compliance.
• Archive material with unclear rights should not be published without assessment.
• See the Copyright Compliance Policy for details.

Use of recordings

• Recordings may be used for rebroadcast, podcast, archive feature, or heritage project.
• Use of recordings must comply with copyright and licensing.
• Presenters' consent should be obtained for uses beyond the original broadcast.

Heritage material

• Heritage material of cultural or historical significance may be preserved indefinitely.
• Heritage material may be used for educational, research or community purposes.
• See the Heritage Project policies for details.

Takedown

• Rights holders may request removal of recordings under the Rights/Takedown Policy.
• Towerblock Radio CIC will review requests and take appropriate action.

Access

• Archive access is granted to authorised personnel only.
• External researchers or partners may access archive material with board approval.
• Access requests are logged.

Reporting Process

The board reviews archive activity and copyright compliance annually.

Compliance Requirements

• Copyright, Designs and Patents Act 1988.
• PRS for Music and PPL licence terms.
• UK GDPR and Data Protection Act 2018.
• Document Retention Policy.

Monitoring

The Programming Lead monitors archive content and use. The board reviews archive policy annually.

Review Cycle

This policy shall be reviewed annually.

Version Number

Version 1.0

Approval Section

Approved by: Towerblock Radio CIC Board Date: July 2026 Next review: July 2027

Related Policies

• Copyright Compliance Policy
• Rights/Takedown Policy
• Document Retention Policy
• Editorial Standards Policy

Website URL slug

/policies/recording-archive-policy

Meta Title

Recording and Archive Policy | Towerblock Radio

Meta Description

Towerblock Radio CIC's recording and archive policy covering recording, storage, copyright, use of recordings, heritage material, takedown and access for broadcast archives.

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