Board Governance Policy

Purpose

This policy sets out how the board of Towerblock Radio CIC governs the organisation, ensures accountability, and meets its duties under the Companies Act 2006 and the Community Interest Company Regulations 2005.

Scope

This policy applies to all directors of Towerblock Radio CIC, including founding directors, appointed directors, and any future co-opted or elected board members.

Definitions

• Director means a person formally appointed as a director of Towerblock Radio CIC at Companies House.
• Board means the collective body of directors.
• CIC means Community Interest Company, a type of company regulated by the CIC Regulator.
• Quorum means the minimum number of directors who must be present for a board meeting to be valid.

Responsibilities

The board is collectively responsible for:

• Setting the mission, vision, values and strategic direction.
• Ensuring compliance with the Companies Act 2006, CIC Regulations, UK GDPR and all applicable law.
• Approving the annual budget, accounts and financial strategy.
• Approving and reviewing all major policies.
• Appointing and line-managing senior staff or leads.
• Ensuring the asset lock and community interest test are maintained.
• Managing risk and maintaining the risk register.
• Ensuring safeguarding, health and safety, and financial controls are effective.
• Approving major funding applications and partnerships.
• Ensuring the organisation meets funder requirements and reporting obligations.

Policy Statement

Towerblock Radio CIC is governed by a board of directors who act collectively, in the best interests of the community the CIC serves, and in accordance with the Companies Act 2006, the CIC Regulations, the Charity Governance Code (as best practice), and the organisation's articles of association.

Detailed Procedures

Board composition

The board shall comprise a minimum of two and a maximum of twelve directors. The board shall aim to include directors with relevant skills including finance, legal, safeguarding, broadcasting, community engagement and heritage.

Meetings

The board shall meet at least four times per year. Meetings may be held in person, online or hybrid. Notice of at least seven days shall be given for scheduled meetings. Emergency meetings may be called with 48 hours' notice.

Quorum

A quorum is one third of the current board (minimum two directors). Decisions are made by majority vote. The chair has a casting vote.

Minutes

Minutes shall be recorded for every board meeting, approved at the next meeting, and stored securely.

Conflicts of interest

All directors must declare interests at the start of each meeting and withdraw from discussion and voting on matters where they have a conflict.

Delegation

The board may delegate specific functions to individual directors, committees or staff. See the Delegated Authority Policy and Financial Delegation Matrix.

Reporting Process

The board reports annually through the CIC Report submitted to the CIC Regulator and Companies House.

Compliance Requirements

• Companies Act 2006.
• Community Interest Company Regulations 2005.
• UK GDPR and Data Protection Act 2018.
• Equality Act 2010.

Monitoring

The board shall review its own performance annually. A skills audit shall be conducted at least every two years.

Review Cycle

This policy shall be reviewed annually.

Version Number

Version 1.0

Approval Section

Approved by: Towerblock Radio CIC Board Date: July 2026 Next review: July 2027

Related Policies

• Conflict of Interest Policy
• Register of Interests
• Delegated Authority Policy
• Director Responsibilities

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/policies/board-governance-policy

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Board Governance Policy | Towerblock Radio

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Towerblock Radio CIC's board governance policy covering director responsibilities, meetings, decision-making and compliance with the Companies Act 2006 and CIC Regulations.

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