Conflict of Interest Policy

Purpose

This policy ensures that directors, staff, volunteers and key decision-makers identify, declare and manage conflicts of interest so decisions are made objectively and in the best interests of the organisation.

Scope

This policy applies to all directors, employees, contractors, volunteers and anyone involved in making decisions on behalf of Towerblock Radio CIC.

Definitions

• Conflict of interest means a situation where personal, professional, financial or family interests may influence, or appear to influence, judgement or decision-making.
• Register of Interests means the formal record maintained by Towerblock Radio CIC listing declared interests.

Responsibilities

Every director, staff member, volunteer and decision-maker must declare interests proactively, withdraw from discussion and voting where a conflict exists, and update declarations annually.

Policy Statement

Towerblock Radio CIC requires all directors, staff, volunteers and decision-makers to act in the best interests of the organisation and the community it serves. Conflicts of interest must be identified, declared, recorded and managed transparently.

Detailed Procedures

Declaration of interests

On appointment, every director, staff member and volunteer shall complete a declaration of interests form. Declarations shall be updated at least annually and whenever circumstances change.

At meetings

At the start of every meeting, the chair shall ask attendees to declare any interests relevant to agenda items. The conflicted person shall leave the discussion and not vote on the matter.

Types of conflict

• Financial interest in a supplier, contractor or partner.
• Family or personal relationship with a candidate, supplier or partner.
• Role in another organisation that has a relationship with Towerblock Radio CIC.
• Ownership of rights in music, content or assets used by Towerblock Radio CIC.

Management of conflicts

• Withdrawal from discussion and voting.
• Removal from decision-making responsibility.
• Independent review of the decision.
• Recusal from the relevant meeting item.

Reporting Process

Concerns about undeclared conflicts should be reported to the board chair or via the Whistleblowing Policy.

Compliance Requirements

• Companies Act 2006, sections 175 to 177.
• Community Interest Company Regulations 2005.
• Charity Governance Code (best practice).

Monitoring

The Register of Interests is reviewed at every board meeting. An annual audit of declarations is conducted.

Review Cycle

This policy shall be reviewed annually.

Version Number

Version 1.0

Approval Section

Approved by: Towerblock Radio CIC Board Date: July 2026 Next review: July 2027

Related Policies

• Register of Interests
• Board Governance Policy
• Fraud Prevention Policy
• Gifts and Hospitality Policy

Website URL slug

/policies/conflict-of-interest-policy

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Conflict of Interest Policy | Towerblock Radio

Meta Description

Towerblock Radio CIC's conflict of interest policy covering declaration, management and recording of conflicts in compliance with the Companies Act 2006.

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Governance

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