Gifts and Hospitality Policy

Purpose

This policy sets out how Towerblock Radio CIC handles offers and giving of gifts and hospitality to prevent conflicts of interest and breaches of the Bribery Act 2010.

Scope

This policy applies to all directors, staff, volunteers, contractors, DJs and anyone acting on behalf of Towerblock Radio CIC.

Definitions

• Gift means any item of value given or received without payment, including vouchers, event tickets, products and services.
• Hospitality means food, drink, entertainment, travel or accommodation offered or received in connection with Towerblock Radio CIC activity.
• Token gift means a low-value promotional item such as a branded pen, badge or sticker.

Responsibilities

The board chair maintains the gifts and hospitality register. All staff and volunteers declare gifts and hospitality received or offered.

Policy Statement

Towerblock Radio CIC may give and receive modest gifts and hospitality that are proportionate, transparent and properly recorded. No gift or hospitality may be offered or accepted that could influence, or appear to influence, a business decision or create a conflict of interest.

Detailed Procedures

Acceptance of gifts and hospitality

| Value | Action | |---|---| | Token gifts (under GBP 25) | May be accepted, recorded in register | | GBP 25 to GBP 100 | Must be declared to line manager, accepted only if proportionate | | Over GBP 100 | Must be declared to board chair, accepted only with prior approval | | Cash or cash equivalents | Must not be accepted |

Giving of gifts and hospitality

Any gift or hospitality given on behalf of Towerblock Radio CIC must be approved by a director, proportionate and reasonable, recorded in the register, and consistent with the Anti-Bribery and Corruption Policy.

Prohibited gifts

Cash or cash equivalents must never be offered or accepted. Gifts that could influence a procurement or funding decision, gifts from suppliers during a procurement process, and gifts that create a conflict of interest are prohibited.

Register

All gifts and hospitality above token value shall be recorded including date, description, value, given or received, person involved and approval.

Reporting Process

All gifts and hospitality above token value must be declared within seven days.

Compliance Requirements

• Bribery Act 2010.
• Companies Act 2006.

Monitoring

The board reviews the gifts and hospitality register at each meeting.

Review Cycle

This policy shall be reviewed annually.

Version Number

Version 1.0

Approval Section

Approved by: Towerblock Radio CIC Board Date: July 2026 Next review: July 2027

Related Policies

• Anti-Bribery and Corruption Policy
• Conflict of Interest Policy
• Fraud Prevention Policy

Website URL slug

/policies/gifts-hospitality-policy

Meta Title

Gifts and Hospitality Policy | Towerblock Radio

Meta Description

Towerblock Radio CIC's gifts and hospitality policy covering acceptance, giving, declaration and registration of gifts and hospitality, ensuring compliance with the Bribery Act 2010.

Suggested menu category

Governance

Suggested search keywords

gifts, hospitality, Bribery Act 2010, declaration, register, conflicts of interest