Event Safety Policy

Purpose

This policy sets out how Towerblock Radio CIC manages safety at events, including live broadcasts, workshops, performances and community activities.

Scope

This policy applies to all events organised, hosted or participated in by Towerblock Radio CIC, whether at the studio, at an external venue, or online.

Definitions

• Event means any organised gathering or activity, including live broadcasts, workshops, performances, outside broadcasts and community events.
• Event lead means the person responsible for organising and managing the event.
• Risk assessment means the process of identifying hazards and implementing controls.

Responsibilities

The board ensures event safety. The Operations Lead manages safety at events. Event leads conduct risk assessments. All staff and volunteers follow safety procedures.

Policy Statement

Towerblock Radio CIC ensures that all events are planned, risk-assessed and managed to protect the safety of participants, staff, volunteers and the public.

Detailed Procedures

Event planning

• Each event must have a designated event lead.
• A risk assessment must be completed before the event (see Risk Assessment Template).
• The venue must be assessed for safety, accessibility and capacity.
• Emergency procedures must be established.
• First aid arrangements must be made.
• Insurance must be in place.

Risk assessment

The event risk assessment must consider:

• Fire safety and evacuation.
• Crowd management and capacity.
• Slips, trips and falls.
• Electrical safety.
• Equipment safety.
• Safeguarding.
• Accessibility.
• Weather (for outdoor events).
• Food and drink hygiene.
• Lone working.
• Travel and transport.

Capacity

• The venue capacity must not be exceeded.
• Crowd density should be managed.
• Exit routes must be clear at all times.

Stewarding

• Larger events may require stewards or security.
• Stewards must be briefed on emergency procedures.
• Stewards should be identifiable (e.g. lanyards, t-shirts).

First aid

• A first aid kit must be available.
• Larger or higher-risk events may require a trained first aider.
• Emergency contact numbers must be available.

Fire safety

• Fire exits must be identified and kept clear.
• Firefighting equipment must be available and serviced.
• Evacuation procedures must be established and communicated.
• Staff and volunteers must know the evacuation procedure.

Safeguarding at events

• Events involving children or adults at risk must follow the Safeguarding Policy.
• DBS checks may be required for staff and volunteers.
• One-to-one contact with children or adults at risk should be avoided or managed.
• A safeguarding lead should be identified for the event.

Outside broadcasts

• The location must be risk-assessed.
• Power and equipment must be set up safely.
• Weather conditions must be monitored.
• Communication with the studio must be maintained.

Incident management

• Any incident or accident must be recorded and reported.
• Serious incidents must be reported to the Operations Lead within 24 hours.
• See the Incident Reporting Procedure and Accident Reporting Procedure.

Reporting Process

Event incidents and accidents must be reported to the Operations Lead within 24 hours. Serious incidents must be reported to the board.

Compliance Requirements

• Health and Safety at Work etc. Act 1974.
• Management of Health and Safety at Work Regulations 1999.
• Regulatory Reform (Fire Safety) Order 2005.
• Safeguarding Vulnerable Groups Act 2006.

Monitoring

The board reviews event safety performance annually.

Review Cycle

This policy shall be reviewed annually.

Version Number

Version 1.0

Approval Section

Approved by: Towerblock Radio CIC Board Date: July 2026 Next review: July 2027

Related Policies

• Health and Safety Policy
• Risk Assessment Template
• Incident Reporting Procedure
• Accident Reporting Procedure
• Fire Safety Procedure
• First Aid Procedure
• Safeguarding Policy

Website URL slug

/policies/event-safety-policy

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Event Safety Policy | Towerblock Radio

Meta Description

Towerblock Radio CIC's event safety policy covering event planning, risk assessment, capacity, stewarding, first aid, fire safety, safeguarding and incident management for events.

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event safety, risk assessment, fire safety, stewarding, first aid, safeguarding, capacity, outside broadcast