GOVERNANCE
Governance Framework
Towerblock Radio CIC's governance framework provides the structure, policies and controls that ensure the organisation is run responsibly, transparently and in the best interests of the community it serves. This framework is designed to meet the standards expected by the National Lottery Community Fund, Arts Council England, Youth Music, Heritage Lottery Fund, local authorities, trusts, foundations and corporate sponsors.
Mission
Towerblock Radio CIC exists to support underground music culture, provide a platform for artists and DJs, deliver community workshops and youth engagement, preserve music heritage, and create genuine opportunities for communities through broadcasting, events, training and creative arts.
Legal Structure
Towerblock Radio is constituted as a Community Interest Company (CIC) limited by guarantee, registered at Companies House and regulated by the CIC Regulator. The CIC structure ensures that assets and surpluses are used for the community interest, enforced through the asset lock.
Governance Structure
The organisation is governed by a board of directors who are legally responsible for the organisation under the Companies Act 2006 and CIC Regulations. The board sets strategy, approves policies, ensures compliance, and delegates operational authority to staff leads and volunteers.
Board Responsibilities
The board is collectively responsible for setting the mission and strategic direction, ensuring legal compliance, approving budgets and accounts, managing risk, ensuring safeguarding, approving major funding and partnerships, and reviewing policy. See the Board Governance Policy and Director Responsibilities.
Delegated Authority
The board delegates operational decisions to staff leads and volunteers through the Delegated Authority Policy and Financial Delegation Matrix, ensuring no single person can commit significant funds without oversight.
Financial Governance
Financial governance is maintained through the Finance Controls Policy, Financial Delegation Matrix, Internal Controls Policy, Fraud Prevention Policy, Reserves Policy, Procurement Policy, and annual independent review. Restricted funds are managed in accordance with the Restricted Funds Policy and Grant Management Policy.
Safeguarding Framework
The safeguarding framework comprises the Safeguarding Policy, Adult Safeguarding Policy, Safer Recruitment Policy, DBS Policy, and safeguarding procedures embedded across all operational policies. A Safeguarding Lead oversees implementation.
Risk Framework
Risk is managed through the Risk Management Policy and Risk Register, reviewed at every board meeting. The Business Continuity Plan and Disaster Recovery Policy ensure operational resilience.
Compliance Framework
Towerblock Radio CIC complies with the Companies Act 2006, CIC Regulations 2005, UK GDPR, Equality Act 2010, Health and Safety at Work etc. Act 1974, Safeguarding Vulnerable Groups Act 2006, Care Act 2014, Bribery Act 2010, Copyright Designs and Patents Act 1988, and the Ofcom Broadcasting Code where applicable. The Charity Governance Code is followed as best practice.
Annual Review Schedule
All policies are reviewed annually. The board conducts an annual policy review, risk workshop, skills audit, safeguarding review, financial review, and compliance audit. The annual review cycle runs from July to July.
Compliance Calendar
Key annual deadlines: CIC Report and accounts filed with Companies House (within 9 months of year end), confirmation statement filed annually, PRS and PPL licence renewals, DBS check renewals (every 3 years), policy reviews (annually), risk register review (each board meeting), and insurance renewals.
Document Control
All policies are version-controlled, approved by the board, and published on the website. Superseded versions are retained for six years. The Policy Library below provides the complete reference.
Policy Library
Safeguarding Policy
For children, young people, workshops, mentoring, volunteers and community activity.
https://towerblock.radio/policies/safeguarding
Adult Safeguarding Policy
For adults at risk, volunteers, artists, visitors and community participants.
https://towerblock.radio/policies/adult-safeguarding
Equality, Diversity and Inclusion Policy
Our commitment to fair access, anti discrimination and inclusive music culture.
https://towerblock.radio/policies/equality-diversity-inclusion
Volunteer Policy
How volunteers are recruited, supported, trained and treated.
https://towerblock.radio/policies/volunteer
Complaints Policy
How concerns, complaints and feedback can be raised and handled.
https://towerblock.radio/policies/complaints
Data Protection / Privacy Policy
How Tower Block Radio collects, uses, stores and protects personal information.
https://towerblock.radio/policies/privacy
Health and Safety Policy
How we manage safety for events, workshops, studios, volunteers and community activity.
https://towerblock.radio/policies/health-and-safety
Risk Assessment Template
A practical template for workshops, live broadcasts, events and volunteer activity.
https://towerblock.radio/policies/risk-assessment-template
Code of Conduct for DJs
Standards for DJs, hosts, presenters, guests and show contributors.
https://towerblock.radio/policies/dj-code-of-conduct
Music Submission Terms
Rules for submitting tracks, promos, dubplates, unreleased music and artist material.
https://towerblock.radio/policies/music-submission-terms
Rights / Takedown Policy
How rights holders can request removal, correction, credit or review of content.
https://towerblock.radio/policies/rights-takedown
Finance Controls Policy
How income, grants, donations, spending and approvals should be managed.
https://towerblock.radio/policies/finance-controls
Expenses Policy
How approved volunteers, staff, contractors or contributors can claim expenses.
https://towerblock.radio/policies/expenses
Board Governance Policy
How the board governs Towerblock Radio CIC, including meetings, quorum and director duties.
https://towerblock.radio/policies/board-governance
Conflict of Interest Policy
How conflicts of interest are declared, managed and recorded.
https://towerblock.radio/policies/conflict-of-interest
Register of Interests
The formal register of financial, personal and family interests declared by directors.
https://towerblock.radio/policies/register-of-interests
Delegated Authority Policy
How decision-making is delegated from the board to staff and volunteers, with clear limits.
https://towerblock.radio/policies/delegated-authority
Financial Delegation Matrix
Spending approval limits for directors, staff and volunteers, ensuring dual authorisation.
https://towerblock.radio/policies/financial-delegation-matrix
Grant Management Policy
How grants are managed from application through to delivery, reporting and closure.
https://towerblock.radio/policies/grant-management
Grant Acceptance Policy
Criteria and process for reviewing and accepting grant offers.
https://towerblock.radio/policies/grant-acceptance
Procurement Policy
Competitive quoting, tendering and supplier selection for all purchasing decisions.
https://towerblock.radio/policies/procurement
Fraud Prevention Policy
How we prevent, detect and respond to fraud, theft and financial misconduct.
https://towerblock.radio/policies/fraud-prevention
Anti-Bribery and Corruption Policy
Compliance with the Bribery Act 2010, prohibiting all forms of bribery and corruption.
https://towerblock.radio/policies/anti-bribery-corruption
Gifts and Hospitality Policy
How gifts and hospitality are accepted, given, declared and registered.
https://towerblock.radio/policies/gifts-hospitality
Reserves Policy
How reserves are built, maintained and used to ensure financial sustainability.
https://towerblock.radio/policies/reserves
Investment Policy
How surplus funds are invested ethically and prudently.
https://towerblock.radio/policies/investment
Asset Management Policy
How physical and digital assets are recorded, maintained and protected.
https://towerblock.radio/policies/asset-management
Business Continuity Plan
How we maintain essential services during a disruption.
https://towerblock.radio/policies/business-continuity-plan
Disaster Recovery Policy
How IT systems, data and broadcast infrastructure are restored after a major incident.
https://towerblock.radio/policies/disaster-recovery
Document Retention Policy
How long documents and records are kept, and how they are securely destroyed.
https://towerblock.radio/policies/document-retention
Information Security Policy
How information assets are protected from unauthorised access and breaches.
https://towerblock.radio/policies/information-security
Cyber Security Policy
How digital systems, networks and data are protected from cyber threats.
https://towerblock.radio/policies/cyber-security
Risk Management Policy
How risks are identified, assessed, managed and monitored across the organisation.
https://towerblock.radio/policies/risk-management
Risk Register
The formal register of identified risks, assessments and mitigation controls.
https://towerblock.radio/policies/risk-register
Internal Controls Policy
The controls framework ensuring financial accuracy and fraud prevention.
https://towerblock.radio/policies/internal-controls
Whistleblowing Policy
A safe, confidential route to raise concerns about wrongdoing or malpractice.
https://towerblock.radio/policies/whistleblowing
Recruitment Policy
How staff and volunteers are recruited fairly and transparently.
https://towerblock.radio/policies/recruitment
Safer Recruitment Policy
Safer recruitment practices to protect children and adults at risk.
https://towerblock.radio/policies/safer-recruitment
DBS Policy
How Disclosure and Barring Service checks are obtained, handled and stored.
https://towerblock.radio/policies/dbs
Staff Handbook
Essential information about the organisation, expectations and policies.
https://towerblock.radio/policies/staff-handbook
Director Responsibilities
The legal duties of directors under the Companies Act 2006 and CIC Regulations.
https://towerblock.radio/policies/director-responsibilities
Director Code of Conduct
Behavioural standards expected from directors beyond legal duties.
https://towerblock.radio/policies/director-code-of-conduct
Equality Monitoring Statement
How we collect and use diversity data to improve inclusion.
https://towerblock.radio/policies/equality-monitoring-statement
Anti-Harassment Policy
Our zero-tolerance approach to harassment and how we respond.
https://towerblock.radio/policies/anti-harassment
Bullying Policy
Our zero-tolerance approach to bullying and how we respond.
https://towerblock.radio/policies/bullying
Lone Working Policy
How we manage risks for staff and volunteers who work alone.
https://towerblock.radio/policies/lone-working
Mental Health and Wellbeing Policy
How we support the mental health and wellbeing of staff and volunteers.
https://towerblock.radio/policies/mental-health-wellbeing
Volunteer Agreement
Mutual expectations between Towerblock Radio CIC and its volunteers.
https://towerblock.radio/policies/volunteer-agreement
Editorial Standards Policy
The editorial standards governing all content produced and broadcast.
https://towerblock.radio/policies/editorial-standards
Live Broadcast Policy
Standards and procedures for live broadcasting.
https://towerblock.radio/policies/live-broadcast
Presenter Agreement
Terms and expectations for presenters, DJs and show hosts.
https://towerblock.radio/policies/presenter-agreement
Guest Contributor Policy
Standards and procedures for guest contributors.
https://towerblock.radio/policies/guest-contributor
Studio Rules
Rules for using the studio, including access, conduct and equipment.
https://towerblock.radio/policies/studio-rules
Broadcast Complaints Procedure
How complaints about broadcast content are handled.
https://towerblock.radio/policies/broadcast-complaints-procedure
Copyright Compliance Policy
How we ensure compliance with copyright law in all activities.
https://towerblock.radio/policies/copyright-compliance
Playlist and Music Compliance Policy
How playlists and music selection are managed for compliance.
https://towerblock.radio/policies/playlist-music-compliance
Recording and Archive Policy
How broadcast recordings are recorded, stored and managed.
https://towerblock.radio/policies/recording-archive
Podcast Policy
How podcasts are produced, published and managed.
https://towerblock.radio/policies/podcast
AI Generated Content Policy
How AI-generated content is used, managed and disclosed.
https://towerblock.radio/policies/ai-generated-content
Community Moderation Policy
How online community spaces are moderated for safety.
https://towerblock.radio/policies/community-moderation
Social Media Policy
How social media is used across all platforms.
https://towerblock.radio/policies/social-media
Accessibility Policy
Our commitment to accessibility across all activities.
https://towerblock.radio/policies/accessibility
Environmental Policy
How we reduce our environmental impact.
https://towerblock.radio/policies/environmental
Sustainability Policy
Our commitment to long-term organisational, financial and social sustainability.
https://towerblock.radio/policies/sustainability
Event Safety Policy
How safety is managed at events, workshops and outside broadcasts.
https://towerblock.radio/policies/event-safety
Incident Reporting Procedure
How incidents are reported, investigated and learned from.
https://towerblock.radio/policies/incident-reporting-procedure
Accident Reporting Procedure
How accidents are reported and recorded, including RIDDOR reporting.
https://towerblock.radio/policies/accident-reporting-procedure
Fire Safety Procedure
How fire safety is managed in premises and at events.
https://towerblock.radio/policies/fire-safety-procedure
First Aid Procedure
How first aid is managed in premises and at events.
https://towerblock.radio/policies/first-aid-procedure
Equipment Loan Policy
How equipment loans to staff, volunteers and DJs are managed.
https://towerblock.radio/policies/equipment-loan
Key Holder Policy
How keys and access to premises are managed securely.
https://towerblock.radio/policies/key-holder
Visitor Policy
How visitors to premises are managed safely and securely.
https://towerblock.radio/policies/visitor
Cookie Policy
How cookies are used on the website, and your choices.
https://towerblock.radio/policies/cookie
Website Terms of Use
The rules for using the Towerblock Radio website.
https://towerblock.radio/policies/website-terms-of-use
Acceptable Use Policy
Rules for using IT systems, networks and digital services.
https://towerblock.radio/policies/acceptable-use
Community Guidelines
Standards of behaviour expected in our online community spaces.
https://towerblock.radio/policies/community-guidelines
Member Terms
The conditions for Towerblock Radio CIC membership.
https://towerblock.radio/policies/member-terms
Virtual Membership Terms
Conditions for online-only membership, digital access and content.
https://towerblock.radio/policies/virtual-membership-terms
Funding Acceptance Policy
Criteria and process for accepting funding from any source.
https://towerblock.radio/policies/funding-acceptance
Restricted Funds Policy
How restricted funds are managed, tracked and reported.
https://towerblock.radio/policies/restricted-funds
Donor Acceptance Policy
Criteria and process for accepting donations.
https://towerblock.radio/policies/donor-acceptance
Sponsorship and Partnership Policy
How sponsorship and partnership relationships are managed ethically.
https://towerblock.radio/policies/sponsorship-partnership
Fundraising Ethics Policy
The ethical principles governing all fundraising activity.
https://towerblock.radio/policies/fundraising-ethics
Governance Matrix
Every policy, its owner, review frequency, legal basis and status.
| Policy | Owner | Review | Legal Requirement | Funding Requirement | URL | Status |
|---|---|---|---|---|---|---|
| Safeguarding Policy | Safeguarding Lead | Annual | Yes | Yes | /policies/safeguarding | Existing |
| Adult Safeguarding Policy | Safeguarding Lead | Annual | Yes | Yes | /policies/adult-safeguarding | Existing |
| Equality, Diversity and Inclusion Policy | Community Lead | Annual | Yes | Yes | /policies/equality-diversity-inclusion | Existing |
| Volunteer Policy | Volunteer Coordinator | Annual | Yes | Yes | /policies/volunteer | Existing |
| Complaints Policy | Operations Lead | Annual | Yes | Yes | /policies/complaints | Existing |
| Data Protection / Privacy Policy | Data Protection Contact | Annual | Yes | Yes | /policies/privacy | Existing |
| Health and Safety Policy | Operations Lead | Annual | Yes | Yes | /policies/health-and-safety | Existing |
| Risk Assessment Template | Operations Lead | Annual | Yes | Yes | /policies/risk-assessment-template | Existing |
| Code of Conduct for DJs | Programming Lead | Annual | Yes | Yes | /policies/dj-code-of-conduct | Existing |
| Music Submission Terms | Music Submissions Lead | Annual | Yes | Yes | /policies/music-submission-terms | Existing |
| Rights / Takedown Policy | Rights Contact | Annual | Yes | Yes | /policies/rights-takedown | Existing |
| Finance Controls Policy | Finance Lead | Annual | Yes | Yes | /policies/finance-controls | Existing |
| Expenses Policy | Finance Lead | Annual | Yes | Yes | /policies/expenses | Existing |
| Board Governance Policy | Board Chair | Annual | Best practice | Yes | /policies/board-governance | New |
| Conflict of Interest Policy | Board Chair | Annual | Best practice | Yes | /policies/conflict-of-interest | New |
| Register of Interests | Board Chair | Annual | Best practice | Yes | /policies/register-of-interests | New |
| Delegated Authority Policy | Board Chair | Annual | Best practice | Yes | /policies/delegated-authority | New |
| Financial Delegation Matrix | Finance Lead | Annual | Best practice | Yes | /policies/financial-delegation-matrix | New |
| Grant Management Policy | Finance Lead | Annual | Best practice | Yes | /policies/grant-management | New |
| Grant Acceptance Policy | Board Chair | Annual | Best practice | Yes | /policies/grant-acceptance | New |
| Procurement Policy | Finance Lead | Annual | Best practice | Yes | /policies/procurement | New |
| Fraud Prevention Policy | Finance Lead | Annual | Best practice | Yes | /policies/fraud-prevention | New |
| Anti-Bribery and Corruption Policy | Board Chair | Annual | Best practice | Yes | /policies/anti-bribery-corruption | New |
| Gifts and Hospitality Policy | Board Chair | Annual | Best practice | Yes | /policies/gifts-hospitality | New |
| Reserves Policy | Finance Lead | Annual | Best practice | Yes | /policies/reserves | New |
| Investment Policy | Finance Lead | Annual | Best practice | Yes | /policies/investment | New |
| Asset Management Policy | Operations Lead | Annual | Best practice | Yes | /policies/asset-management | New |
| Business Continuity Plan | Operations Lead | Annual | Best practice | Yes | /policies/business-continuity-plan | New |
| Disaster Recovery Policy | Operations Lead | Annual | Best practice | Yes | /policies/disaster-recovery | New |
| Document Retention Policy | Data Protection Contact | Annual | Best practice | Yes | /policies/document-retention | New |
| Information Security Policy | Data Protection Contact | Annual | Best practice | Yes | /policies/information-security | New |
| Cyber Security Policy | Operations Lead | Annual | Best practice | Yes | /policies/cyber-security | New |
| Risk Management Policy | Board Chair | Annual | Best practice | Yes | /policies/risk-management | New |
| Risk Register | Board Chair | Annual | Best practice | Yes | /policies/risk-register | New |
| Internal Controls Policy | Finance Lead | Annual | Best practice | Yes | /policies/internal-controls | New |
| Whistleblowing Policy | Board Chair | Annual | Best practice | Yes | /policies/whistleblowing | New |
| Recruitment Policy | Operations Lead | Annual | Best practice | Yes | /policies/recruitment | New |
| Safer Recruitment Policy | Safeguarding Lead | Annual | Best practice | Yes | /policies/safer-recruitment | New |
| DBS Policy | Safeguarding Lead | Annual | Best practice | Yes | /policies/dbs | New |
| Staff Handbook | Operations Lead | Annual | Best practice | Yes | /policies/staff-handbook | New |
| Director Responsibilities | Board Chair | Annual | Best practice | Yes | /policies/director-responsibilities | New |
| Director Code of Conduct | Board Chair | Annual | Best practice | Yes | /policies/director-code-of-conduct | New |
| Equality Monitoring Statement | Operations Lead | Annual | Best practice | Yes | /policies/equality-monitoring-statement | New |
| Anti-Harassment Policy | Operations Lead | Annual | Best practice | Yes | /policies/anti-harassment | New |
| Bullying Policy | Operations Lead | Annual | Best practice | Yes | /policies/bullying | New |
| Lone Working Policy | Operations Lead | Annual | Best practice | Yes | /policies/lone-working | New |
| Mental Health and Wellbeing Policy | Operations Lead | Annual | Best practice | Yes | /policies/mental-health-wellbeing | New |
| Volunteer Agreement | Volunteer Coordinator | Annual | Best practice | Yes | /policies/volunteer-agreement | New |
| Editorial Standards Policy | Programming Lead | Annual | Best practice | Yes | /policies/editorial-standards | New |
| Live Broadcast Policy | Programming Lead | Annual | Best practice | Yes | /policies/live-broadcast | New |
| Presenter Agreement | Programming Lead | Annual | Best practice | Yes | /policies/presenter-agreement | New |
| Guest Contributor Policy | Programming Lead | Annual | Best practice | Yes | /policies/guest-contributor | New |
| Studio Rules | Operations Lead | Annual | Best practice | Yes | /policies/studio-rules | New |
| Broadcast Complaints Procedure | Programming Lead | Annual | Best practice | Yes | /policies/broadcast-complaints-procedure | New |
| Copyright Compliance Policy | Rights Contact | Annual | Best practice | Yes | /policies/copyright-compliance | New |
| Playlist and Music Compliance Policy | Programming Lead | Annual | Best practice | Yes | /policies/playlist-music-compliance | New |
| Recording and Archive Policy | Programming Lead | Annual | Best practice | Yes | /policies/recording-archive | New |
| Podcast Policy | Programming Lead | Annual | Best practice | Yes | /policies/podcast | New |
| AI Generated Content Policy | Programming Lead | Annual | Best practice | Yes | /policies/ai-generated-content | New |
| Community Moderation Policy | Operations Lead | Annual | Best practice | Yes | /policies/community-moderation | New |
| Social Media Policy | Communications Lead | Annual | Best practice | Yes | /policies/social-media | New |
| Accessibility Policy | Operations Lead | Annual | Best practice | Yes | /policies/accessibility | New |
| Environmental Policy | Operations Lead | Annual | Best practice | Yes | /policies/environmental | New |
| Sustainability Policy | Board Chair | Annual | Best practice | Yes | /policies/sustainability | New |
| Event Safety Policy | Operations Lead | Annual | Best practice | Yes | /policies/event-safety | New |
| Incident Reporting Procedure | Operations Lead | Annual | Best practice | Yes | /policies/incident-reporting-procedure | New |
| Accident Reporting Procedure | Operations Lead | Annual | Best practice | Yes | /policies/accident-reporting-procedure | New |
| Fire Safety Procedure | Operations Lead | Annual | Best practice | Yes | /policies/fire-safety-procedure | New |
| First Aid Procedure | Operations Lead | Annual | Best practice | Yes | /policies/first-aid-procedure | New |
| Equipment Loan Policy | Operations Lead | Annual | Best practice | Yes | /policies/equipment-loan | New |
| Key Holder Policy | Operations Lead | Annual | Best practice | Yes | /policies/key-holder | New |
| Visitor Policy | Operations Lead | Annual | Best practice | Yes | /policies/visitor | New |
| Cookie Policy | Data Protection Contact | Annual | Best practice | Yes | /policies/cookie | New |
| Website Terms of Use | Operations Lead | Annual | Best practice | Yes | /policies/website-terms-of-use | New |
| Acceptable Use Policy | Operations Lead | Annual | Best practice | Yes | /policies/acceptable-use | New |
| Community Guidelines | Operations Lead | Annual | Best practice | Yes | /policies/community-guidelines | New |
| Member Terms | Operations Lead | Annual | Best practice | Yes | /policies/member-terms | New |
| Virtual Membership Terms | Operations Lead | Annual | Best practice | Yes | /policies/virtual-membership-terms | New |
| Funding Acceptance Policy | Board Chair | Annual | Best practice | Yes | /policies/funding-acceptance | New |
| Restricted Funds Policy | Finance Lead | Annual | Best practice | Yes | /policies/restricted-funds | New |
| Donor Acceptance Policy | Board Chair | Annual | Best practice | Yes | /policies/donor-acceptance | New |
| Sponsorship and Partnership Policy | Board Chair | Annual | Best practice | Yes | /policies/sponsorship-partnership | New |
| Fundraising Ethics Policy | Board Chair | Annual | Best practice | Yes | /policies/fundraising-ethics | New |
Policy Dependency Map
Every policy links to the policies it depends on and the policies it informs. No policy restates another's content — instead, relationships are defined here as a single source of truth, preventing overlap and ensuring updates propagate correctly.
Governance
Informs: Director Responsibilities, Director Code of Conduct, Delegated Authority Policy, Conflict of Interest Policy, Risk Management Policy
Depends on: Board Governance Policy
Informs: Director Code of Conduct, Conflict of Interest Policy
Depends on: Board Governance Policy, Director Responsibilities
Informs: Conflict of Interest Policy, Gifts and Hospitality Policy
Depends on: Board Governance Policy, Director Responsibilities
Informs: Register of Interests, Gifts and Hospitality Policy, Procurement Policy, Sponsorship and Partnership Policy
Depends on: Conflict of Interest Policy
Informs: Board Governance Policy
Depends on: Board Governance Policy, Director Responsibilities
Informs: Financial Delegation Matrix, Procurement Policy, Expenses Policy
Depends on: Delegated Authority Policy, Finance Controls Policy, Internal Controls Policy
Informs: Procurement Policy, Expenses Policy, Grant Management Policy
Depends on: Financial Delegation Matrix, Finance Controls Policy, Restricted Funds Policy
Depends on: Grant Management Policy, Funding Acceptance Policy
Informs: Restricted Funds Policy
Depends on: Delegated Authority Policy, Financial Delegation Matrix, Conflict of Interest Policy
Depends on: Finance Controls Policy, Internal Controls Policy
Informs: Anti-Bribery and Corruption Policy, Whistleblowing Policy
Depends on: Fraud Prevention Policy, Conflict of Interest Policy
Informs: Gifts and Hospitality Policy
Depends on: Anti-Bribery and Corruption Policy, Conflict of Interest Policy, Register of Interests
Informs: Director Code of Conduct
Depends on: Finance Controls Policy, Sustainability Policy
Informs: Investment Policy, Restricted Funds Policy
Depends on: Reserves Policy, Finance Controls Policy
Depends on: Finance Controls Policy, Internal Controls Policy
Informs: Equipment Loan Policy, Key Holder Policy, Disaster Recovery Policy
Depends on: Risk Management Policy, Disaster Recovery Policy
Informs: Incident Reporting Procedure
Depends on: Asset Management Policy, Information Security Policy, Cyber Security Policy
Informs: Business Continuity Plan
Depends on: Data Protection / Privacy Policy, Information Security Policy
Informs: data-protection-related
Depends on: Data Protection / Privacy Policy
Informs: Cyber Security Policy, Acceptable Use Policy, Disaster Recovery Policy, Document Retention Policy
Depends on: Information Security Policy, Acceptable Use Policy
Depends on: Board Governance Policy
Informs: Risk Register, Business Continuity Plan, Health and Safety Policy, Event Safety Policy, Safeguarding Policy
Depends on: Finance Controls Policy, Delegated Authority Policy
Informs: Financial Delegation Matrix, Fraud Prevention Policy, Procurement Policy
Depends on: Board Governance Policy, Delegated Authority Policy
Informs: Expenses Policy, Internal Controls Policy, Procurement Policy, Reserves Policy, Investment Policy, Grant Management Policy, Restricted Funds Policy, Fraud Prevention Policy
Depends on: Finance Controls Policy, Financial Delegation Matrix, Volunteer Policy
Informs: Volunteer Agreement
Depends on: Board Governance Policy, Reserves Policy
Informs: Environmental Policy
People
Depends on: Risk Management Policy, Health and Safety Policy
Informs: Adult Safeguarding Policy, Safer Recruitment Policy, DBS Policy, Volunteer Policy, Event Safety Policy, Studio Rules, Lone Working Policy
Depends on: Safeguarding Policy
Informs: Safer Recruitment Policy, DBS Policy, Volunteer Policy
Depends on: Safeguarding Policy, Adult Safeguarding Policy, Recruitment Policy
Informs: DBS Policy, Volunteer Policy, Staff Handbook
Depends on: Safer Recruitment Policy, Safeguarding Policy
Informs: Volunteer Policy, Staff Handbook
Depends on: Equality, Diversity and Inclusion Policy
Informs: Safer Recruitment Policy, Staff Handbook, Volunteer Policy
Depends on: Recruitment Policy, Equality, Diversity and Inclusion Policy, Health and Safety Policy, grievance-related
Informs: Volunteer Agreement
Informs: Recruitment Policy, Equality Monitoring Statement, Anti-Harassment Policy, Bullying Policy, Complaints Policy, Accessibility Policy
Depends on: Equality, Diversity and Inclusion Policy, Data Protection / Privacy Policy
Depends on: Equality, Diversity and Inclusion Policy, Complaints Policy
Informs: Staff Handbook, Community Guidelines, Social Media Policy
Depends on: Equality, Diversity and Inclusion Policy, Complaints Policy, Anti-Harassment Policy
Informs: Staff Handbook, Community Guidelines
Depends on: Health and Safety Policy, Safeguarding Policy, Risk Assessment Template
Informs: Staff Handbook, Volunteer Policy
Depends on: Health and Safety Policy, Equality, Diversity and Inclusion Policy
Informs: Staff Handbook, Volunteer Policy
Depends on: Volunteer Policy, Expenses Policy, Health and Safety Policy
Informs: Staff Handbook
Depends on: Safeguarding Policy, Recruitment Policy, Health and Safety Policy, Equality, Diversity and Inclusion Policy
Informs: Volunteer Agreement, Expenses Policy
Depends on: Equality, Diversity and Inclusion Policy
Informs: Anti-Harassment Policy, Bullying Policy, Broadcast Complaints Procedure, Community Moderation Policy, Whistleblowing Policy
Depends on: Complaints Policy, Fraud Prevention Policy
Broadcasting
Informs: Live Broadcast Policy, Podcast Policy, Social Media Policy, Broadcast Complaints Procedure, AI Generated Content Policy
Depends on: Editorial Standards Policy, Health and Safety Policy, Copyright Compliance Policy
Informs: Presenter Agreement, Studio Rules, Incident Reporting Procedure
Depends on: Code of Conduct for DJs, Editorial Standards Policy, Copyright Compliance Policy
Informs: Live Broadcast Policy, Recording and Archive Policy
Depends on: Editorial Standards Policy, Code of Conduct for DJs, Copyright Compliance Policy
Informs: Live Broadcast Policy
Depends on: Health and Safety Policy, Safeguarding Policy, Equipment Loan Policy
Informs: Live Broadcast Policy, Presenter Agreement
Depends on: Editorial Standards Policy, Complaints Policy
Informs: Music Submission Terms, Rights / Takedown Policy, Recording and Archive Policy, Playlist and Music Compliance Policy, Podcast Policy, Live Broadcast Policy, Presenter Agreement
Depends on: Copyright Compliance Policy, Editorial Standards Policy
Informs: Live Broadcast Policy, Presenter Agreement
Depends on: Copyright Compliance Policy, Rights / Takedown Policy, Document Retention Policy
Informs: Podcast Policy
Depends on: Editorial Standards Policy, Copyright Compliance Policy, Recording and Archive Policy
Depends on: Editorial Standards Policy, Copyright Compliance Policy, Data Protection / Privacy Policy
Informs: Social Media Policy
Depends on: Community Guidelines, Anti-Harassment Policy, Complaints Policy
Informs: Social Media Policy
Depends on: Editorial Standards Policy, Anti-Harassment Policy, AI Generated Content Policy
Informs: Community Moderation Policy
Depends on: Editorial Standards Policy, Equality, Diversity and Inclusion Policy
Informs: Presenter Agreement, Guest Contributor Policy, Music Submission Terms
Depends on: Copyright Compliance Policy, Code of Conduct for DJs
Informs: Rights / Takedown Policy, Playlist and Music Compliance Policy
Depends on: Copyright Compliance Policy, Music Submission Terms
Informs: Recording and Archive Policy
Operations
Depends on: Risk Management Policy
Informs: Risk Assessment Template, Event Safety Policy, Fire Safety Procedure, First Aid Procedure, Incident Reporting Procedure, Accident Reporting Procedure, Studio Rules, Lone Working Policy, Safeguarding Policy
Depends on: Health and Safety Policy, Risk Management Policy
Informs: Event Safety Policy, Lone Working Policy, Fire Safety Procedure
Depends on: Health and Safety Policy, Risk Assessment Template, Safeguarding Policy
Informs: Incident Reporting Procedure, First Aid Procedure, Fire Safety Procedure
Depends on: Health and Safety Policy, Risk Management Policy
Informs: Accident Reporting Procedure, Business Continuity Plan
Depends on: Incident Reporting Procedure, Health and Safety Policy
Depends on: Health and Safety Policy, Risk Assessment Template
Informs: Event Safety Policy
Depends on: Health and Safety Policy
Informs: Event Safety Policy, Studio Rules
Depends on: Asset Management Policy, Internal Controls Policy
Informs: Studio Rules
Depends on: Asset Management Policy, Health and Safety Policy, Lone Working Policy
Informs: Studio Rules, Visitor Policy
Depends on: Health and Safety Policy, Safeguarding Policy, Key Holder Policy
Informs: Studio Rules
Depends on: Equality, Diversity and Inclusion Policy
Informs: Website Terms of Use, Event Safety Policy
Digital
Informs: Cookie Policy, Information Security Policy, Document Retention Policy, Equality Monitoring Statement, AI Generated Content Policy, Website Terms of Use, Member Terms, Virtual Membership Terms
Depends on: Data Protection / Privacy Policy
Informs: Website Terms of Use
Depends on: Data Protection / Privacy Policy, Cookie Policy, Copyright Compliance Policy
Informs: Acceptable Use Policy, Community Guidelines, Member Terms
Depends on: Information Security Policy, Website Terms of Use
Informs: Cyber Security Policy, Staff Handbook
Depends on: Website Terms of Use, Anti-Harassment Policy, Bullying Policy
Informs: Community Moderation Policy, Member Terms, Virtual Membership Terms
Depends on: Website Terms of Use, Data Protection / Privacy Policy, Community Guidelines
Informs: Virtual Membership Terms, member-related
Depends on: Member Terms, Website Terms of Use, Data Protection / Privacy Policy
Funding
Depends on: Conflict of Interest Policy, Sponsorship and Partnership Policy
Informs: Grant Acceptance Policy, Donor Acceptance Policy, Fundraising Ethics Policy
Depends on: Finance Controls Policy, Grant Management Policy
Informs: Reserves Policy, Fundraising Ethics Policy
Depends on: Funding Acceptance Policy, Conflict of Interest Policy
Informs: Fundraising Ethics Policy
Depends on: Conflict of Interest Policy, Editorial Standards Policy, Funding Acceptance Policy
Informs: Fundraising Ethics Policy
Depends on: Funding Acceptance Policy, Donor Acceptance Policy, Sponsorship and Partnership Policy
Compliance Gap Analysis
Already Complete (13 policies)
Safeguarding, Adult Safeguarding, EDI, Volunteer, Complaints, Privacy, Health and Safety, Risk Assessment Template, DJ Code of Conduct, Music Submission Terms, Rights/Takedown, Finance Controls, Expenses. These existing policies cover core operational and safeguarding requirements and are suitable for inclusion in funding applications. Recommended amendments: add version numbers, formal approval sections, and cross-references to new policies.
Needs Updating (13 policies)
All 13 existing policies need minor amendments to align with the new governance framework: adding formal version numbers, approval sections, review dates, related policies cross-references, and website URL slugs as specified in Task 3. The existing content is substantive and does not need to be rewritten.
Missing — Now Created (62 policies)
62 new policies have been created across six categories: Governance (22), People (13), Broadcasting (13), Operations (11), Digital (6), and Funding (5). These cover all the governance documents identified as missing in the audit, including board governance, financial controls, safeguarding, broadcasting standards, operational safety, digital compliance and funding ethics.
Recommended Future Policies
As the organisation grows: Data Processing Agreement template, Staff Privacy Notice, Privacy Impact Assessment template, Articles of Association summary, Memorandum of Understanding template for partners, Sponsorship Agreement template, DJ Contract template, Workshop Risk Assessment register, Annual Report template, and Trustee Recruitment Pack.
